100,000+ documents a year — turned into SAP transactions with the source still attached to the story.
A manufacturer processes more than 100,000 business documents per year across finance, sales, warehouse, and quality. Artificio provides a common document-to-SAP automation layer: incoming documents are classified and understood, relevant information is extracted, the business context is validated against SAP, and eligible records are routed into the appropriate SAP process.
The original document remains connected to the resulting SAP business object or transaction context. Using the supplied metrics, 90% are created straight-through, and authorized users can move from the SAP object to the original source in one click.
SAP held the transaction. The evidence behind it lived somewhere else.
Finance received invoices and supporting documents. Sales received customer purchase orders. Warehouse teams handled logistics evidence. Quality received certificates and inspection-related documents. Even after information reached SAP, the source often remained in an inbox, shared drive, or departmental folder.
That created two kinds of work: teams first moved information from documents into SAP, then later searched for those same documents when operations, month-end, customer service, quality, or audit needed evidence.
- ✕Documents arrive through multiple channels.
- ✕Teams determine document type and process manually.
- ✕Information is re-keyed into SAP.
- ✕Originals remain in email or shared folders.
- ✕SAP users search elsewhere for evidence.
- ✕Month-end and audit trigger document hunts.
- ✓Documents enter a common automation layer.
- ✓AI identifies document and business context.
- ✓Relevant SAP data is used for validation.
- ✓Clean records follow the straight-through path.
- ✓Exceptions arrive with the reason identified.
- ✓Original evidence remains associated with SAP context.
Understand the document, validate the business context, complete the SAP action, preserve the evidence.
1. Multi-channel intake
Documents can enter through configured email, upload, scan, digital form, workflow, or integrated-system channels.
2. Document understanding
Artificio classifies the document and extracts the fields, tables, references, and context required by the relevant business process. The goal is not just OCR; it is determining what business action the document represents.
3. Live SAP validation
Where required, extracted information is checked against relevant SAP master and transactional data before straight-through processing.
4. The right SAP action
Eligible records are routed to the configured SAP transaction, workflow, or business object through the customer's approved integration path.
5. Source-document traceability
The original document and processing history remain associated with the SAP context so authorized users can reach the evidence without beginning another search outside the transaction.
One architecture. Different documents. Different SAP outcomes.
| Function | Incoming evidence | Automation outcome |
|---|---|---|
| Finance / AP | Supplier invoice and supporting evidence | Validate against purchasing/receipt context and route/post |
| Sales | Customer PO and commercial documents | Validate and create/prepare SAP sales transaction |
| Warehouse | Delivery, receipt, or logistics documents | Route into the configured SAP logistics workflow |
| Quality | COA / inspection evidence | Map evidence into the configured SAP QM process |
This is what makes the use case broader than OCR or invoice automation. The document type changes, but the pattern — understand, validate, act, and retain evidence — remains consistent.
From the SAP object back to the original document in one click.
Once a document has driven or supported an SAP process, the relationship should not disappear. Artificio preserves the source and links it to the relevant SAP transaction or business-object context using the customer's approved architecture.
For this manufacturer, the supplied outcome is one-click access from the SAP object to the source. An authorized user investigating a transaction can reach the original evidence without manually searching by filename, sender, date, or folder.
Document understood → SAP context validated → business action completed → original evidence still attached to the transaction story.
The 10% needing attention is separated from the 90% that can flow straight through.
Documents that fail classification, confidence, validation, business-rule, or SAP posting checks are held for human review rather than being silently processed.
| Exception | What Artificio surfaces | Response |
|---|---|---|
| Unknown / ambiguous document | Document and classification context | Classify / route |
| Low-confidence field | Source region and extracted value | Verify / correct |
| SAP mismatch | Document value versus SAP context | Investigate |
| Business-rule failure | Failed rule and relevant values | Review / approve |
| SAP rejection | Attempted transaction and SAP response | Resolve / reprocess |
Stop treating source-document retrieval as a separate process.
When finance or audit asks what evidence supported a posting or business transaction, the answer should not begin with a search across shared drives. Because Artificio keeps the original source associated with SAP context, authorized teams can move from the business object to its evidence directly.
The case-study claim is intentionally limited to the supplied outcome: the source is one click away and teams no longer need to start by hunting through shared drives. No unsupported close-time or audit-hour savings are claimed.
A common document layer around the SAP processes the business already runs.
The exact SAP integration and document-linking method depends on the customer's ECC or S/4HANA landscape, enabled services, content architecture, security model, and target business object.
Straight-through processing still needs bounded automation.
The 90% straight-through path applies only to documents satisfying configured classification, confidence, validation, business-rule, and SAP transaction criteria. Anything outside those boundaries remains human-in-the-loop.
The workflow can retain the original document, extracted data, classification, validation results, corrections, approvals, SAP request/response, resulting business-object reference, and source relationship.
At least 90,000 documents a year can follow the straight-through path.
At the minimum stated volume of 100,000 documents per year and the supplied 90% straight-through rate, at least 90,000 documents per year can follow the straight-through path, while approximately 10,000 per 100,000 remain for exception handling.
The second outcome is persistent traceability: the original document remains reachable from its SAP context in one click. No labor-hour, audit-cost, or month-end-close savings have been invented because those measurements were not supplied.
Document automation becomes more valuable when the document does not disappear after posting.
Extraction is only the first step. Enterprise document automation should understand what arrived, connect it to the right SAP process, validate the transaction, handle exceptions, complete the business action, and preserve the evidence behind it.
This case also supports a broader Artificio position: the platform can serve as a common document and workflow automation layer across multiple SAP processes rather than as a single-purpose OCR tool.
Document arrives → classify & understand → validate against SAP context → execute the right SAP process → preserve source evidence → one-click access from SAP to the original.