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Workflow Automation · Approvals

Put Review and Approval Inside the Workflow

Artificio Approvals lets a workflow stop at the exact point where a person must decide. Route the record and supporting documents to the right reviewer, use one or multiple approval levels, send secure approval links by email, capture accept / reject outcomes, and resume or redirect the process automatically.

Create single-level or multi-level approval hierarchies
Use sequential approval or parallel review depending on the process
Send dynamic approval emails with secure links to the underlying record or form
Use expiration for time-sensitive approval links
Keep approval, rejection, comments, timestamps and workflow outcome associated with the same process record
No-code workflow automation · Document-aware · Rule-driven · ERP-ready
APPROVAL FLOW · HIGH VALUE INVOICEWAITING
L1AP Reviewer

Verify invoice and supporting documents.

L2Purchasing Manager

Approve PO variance or commercial exception.

L3Finance Director

Required when amount exceeds threshold.

Approved?
✓Resume Workflow

Continue to SAP posting or next action.

Multi-level
Approval hierarchy
Conditional
Amount / rule driven
Secure
Expiring review links
Auditable
Decision history

How it works

Pause the workflow only when a person needs to decide.

Approvals work best when they are tied to the same rule and process state that created the need for review. The workflow can continue automatically after approval or follow an exception path after rejection.

1

Condition met

Approval required

2

Notify

Email / secure URL

3

Review

Data, document & exception

4

Decide

Approve / reject / comment

5

Resume

Continue or route

Capabilities

Configure approval behavior around the business process.

Use workflow rules, email designs, forms and secure links together so reviewers receive the context they need without searching multiple systems.

Hierarchy

Multiple approval levels

Create Level 1, Level 2, Level 3 and additional reviewers according to the business process.
Routing

Sequential or parallel approval

Decide whether reviewers act in order or whether multiple people can review in parallel.
Communication

Dynamic approval email

Use record data, exception details and a secure review link in the message.
Security

Secure & expiring URLs

Limit how long an external or mobile approval link remains valid.
Decision

Approve / reject / comment

Capture reviewer outcome and supporting comments as process history.
Resume

Continue workflow automatically

After required approval, return the item to the appropriate workflow step.

Approval hierarchy

Make approval a workflow state — not an email chain.

Configure one or multiple approval levels, choose the right email design, use expiration where needed, and keep the decision attached to the underlying business record.

Level 1 · AP ReviewerREVIEW
Level 2 · PurchasingAPPROVE
Level 3 · FinanceTHRESHOLD
RejectedEXCEPTION
ApprovedRESUME

Business use cases

Use the same approval pattern across finance, procurement, master data and operations.

Finance

High-value invoice approval

Require finance approval above a configured invoice threshold before SAP posting.
Procurement

Purchase order approval

Route high-value or exception POs to the right purchasing manager.
Master Data

Vendor / customer approval

Validate onboarding data and require approval before ERP creation.
Legal

Contract review

Route extracted terms and risk items through legal and business review.
Quality

Quality exception

Send out-of-tolerance inspection results for disposition.
Capital

Asset / CapEx request

Require budget-owner and finance approval before a capital transaction proceeds.

FAQ

Common questions about Approvals.

Can approvals have multiple levels?

Yes. Approval flows can support multiple levels based on the hierarchy required by the process.

Can reviewers receive different emails?

Yes. Different email designs can be used to provide the right message and context for each approval level.

Can approval links expire?

Yes. Approval links can be configured with an expiration window for time-sensitive review.

Can approval be conditional?

Yes. A workflow can use transaction values, rule outcomes or other conditions to determine whether approval is required.

What happens after approval?

The workflow can resume to the next configured step, such as SAP posting, another approval level or a downstream action.

What happens after rejection?

The work item can follow the configured exception path, stop, return for correction or notify the responsible owner.

MULTI-LEVEL APPROVALSEQUENTIAL / PARALLELSECURE URLEXPIRATIONAUDIT TRAILWORKFLOW RESUME

Workflow automation connected to the rest of Artificio.

Use document AI, rules, approvals, forms, communication, integrations, scheduling and agent actions together instead of stitching separate point tools into every business process.

See it on your process

Bring one approval process that still depends on inboxes and follow-up.

We'll show how Artificio can route the record, documents and exception context to the right reviewer, capture the decision, and continue the workflow automatically.

Request a demo →Explore Workflow Automation
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