AI Smart Forms for SAP
Describe the form. Collect the data. Send it to SAP.
Generate enterprise forms with AI, map each field to SAP OData, collect data through portals or email workflows, validate submissions, generate output forms, and create or update SAP records automatically—without building a separate application for every process.
One connected platform
Everything you need to build SAP-connected forms and workflows.
Traditional form builders stop after submission. Artificio continues the process: validate the data, request missing information, route approvals, generate output documents, send personalized emails, call SAP OData services, and record the full audit trail.
Core capabilities
Form-builder flexibility with SAP process automation built in.
Use reusable components to design enterprise forms, then connect them directly to business data, approvals, documents, communications, and SAP transactions.
Generate forms and applications through conversation
Describe the business process, fields, sections, tables, validations, and approvals. Artificio generates the initial form so teams can start from a working design instead of a blank canvas.
Rich field library
Text, number, dropdown, date, address, table, repeatable section, attachment, signature, barcode, calculations, and custom components.
Rules and conditional behavior
Show or hide fields, require data dynamically, calculate values, validate formats, enforce dependencies, and control submission paths.
OData mapping designer
Map form fields to SAP entities and properties, transform data types, call lookup services, and submit approved payloads using standard SAP interfaces.
Email design and templates
Create branded, personalized emails for invitations, reminders, approvals, rejections, confirmations, and data requests using submission values.
Multi-step review and approval
Route submissions by company code, value, geography, request type, risk, or any form value with delegated and sequential approvals.
Generate PDFs and output forms
Merge collected data into PDF templates, certificates, acknowledgements, onboarding packs, confirmations, or internal business documents.
Request and share data securely
Send expiring or password-protected links, allow users to save progress, request missing information, and share finalized outputs.
Audit, versioning, and access
Track every submission, field update, approval, email, document, API call, and SAP response with role-based access and form version control.
SAP use cases
Replace spreadsheets, email chains, and one-off portals.
Build reusable SAP-connected experiences for employees, vendors, customers, partners, plants, and field teams.
Vendor requests
Collect supplier information, tax forms, bank documents, certificates, and approvals before creating or extending SAP Business Partners.
SAP BP / SupplierCustomer onboarding
Capture customer, sales-area, tax, credit, and billing data, route approvals, and create SAP customer records.
SAP BP / CustomerMaterial master requests
Standardize material creation requests, validate required fields, enrich classifications, and submit approved data to SAP.
Material MasterPurchase requisitions
Collect requirements through guided forms, validate cost objects and material data, approve requests, and create SAP requisitions.
SAP MMMaintenance notifications
Enable plant and field teams to report equipment issues with photos, priority, location, and structured failure information.
SAP PM / EAMQuality and inspection forms
Capture inspection values, defects, attachments, and approvals, then record results or create follow-up actions in SAP QM.
SAP QMEmployee and HR requests
Build secure forms for employee changes, access requests, travel, onboarding, and internal approvals connected to SAP services.
SAP HCM / SuccessFactorsSales and service requests
Collect quotes, returns, service requests, delivery changes, and customer information with guided validation before SAP posting.
SAP SD / ServiceCustom SAP processes
Create a tailored form and workflow for any SAP object exposed through OData, BAPI, API, RFC, middleware, or approved service.
Custom ProcessConnected architecture
One experience from form creation to SAP completion.
Use reusable components to design enterprise forms, then connect them directly to business data, approvals, documents, communications, and SAP transactions.
Drag-and-Drop Designer
Validation & Rules
Email Workflow
Approvals
PDF Output
Audit & Analytics
Why Artificio
More than a form builder. A complete SAP data-collection process.
It is a platform that allows you to create forms and workflows that are connected to SAP.
| Capability | Basic online form | Generic low-code form builder | Artificio Smart Forms |
|---|---|---|---|
| AI-generated form design | No | Limited | Yes |
| Rich components and conditional logic | Basic | Yes | Yes |
| Direct SAP OData field mapping | No | Custom development | Built in |
| Live SAP lookups and validation | No | Custom integration | Built in |
| Email template designer and workflow | Notifications | Connector-dependent | Integrated |
| Approval routing and exception handling | Limited | Available | SAP-aware |
| PDF and output-form generation | Basic | Add-on | Built in |
| Create or update SAP after approval | No | Custom integration | Standard interfaces |
| End-to-end business audit trail | Submission log | Platform log | Full process evidence |
Implementation
Launch one SAP-connected form, then reuse the framework.
Start with a simple form, then scale up to complex workflows and SAP integrations.
Example experience
Create a customer onboarding form for SAP with tax documents, credit approval, sales-area selection, and a confirmation PDF.
Artificio generates the initial form, suggests validations, maps fields to the SAP Business Partner service, creates the approval flow, and prepares the confirmation email and output document for refinement.
Give business teams speed without giving up SAP control.
Business users can design the experience while IT controls integration endpoints, field mappings, roles, validation, security, and release governance.
Frequently asked questions
Smart Forms for SAP questions.
Can users create forms using natural language?
Yes. Users can describe the form, fields, sections, validations, and workflow they need. Artificio generates an initial design that can be refined through the visual designer.
How are form fields connected to SAP?
Fields can be mapped to SAP OData entities and properties, including transformations, lookup services, required fields, payload structures, and response handling. Other approved interfaces can also be used where appropriate.
Does the form submit directly to SAP?
It can, but posting can be controlled by validation, confidence, workflow status, approval requirements, and business policy. Some forms may create SAP records immediately; others may wait for review or enrichment.
Can Artificio send forms through email?
Yes. Email templates can include personalized links, instructions, reminders, approval actions, and submission values. Forms can be public, authenticated, password-protected, role-based, or configured with expiration.
Can the solution generate PDF output?
Yes. Submission data can be merged into designed PDF templates for confirmations, certificates, request summaries, approvals, agreements, and other output forms.
Does it support repeatable tables and line items?
Yes. Forms can include repeating sections, editable tables, dynamic rows, calculations, attachments, and validation at both header and line-item level.
Can we use existing SAP OData services?
Yes. Existing services can be configured in the integration layer, subject to your SAP security, authorization, and API governance. Custom services or middleware can also be supported.
How is this different from a generic form builder?
Artificio combines form creation with SAP mapping, live validation, email design, approvals, output generation, integration, and auditability in one connected platform.
Live SAP automation demonstration
Bring us one document-driven SAP process. We’ll show you the automation path.
See Artificio capture the input, understand the transaction, validate against SAP, explain exceptions, route approvals, and complete the business process.